Whether you're a business traveler, a travel manager, or a freelancer, it's essential to obtain your Airbnb invoice in PDF format to justify accommodation expenses. This document is necessary for accounting, reimbursement, and tax compliance. Here’s a simple and comprehensive guide on how to download, understand, and use it properly.
Why request your Airbnb invoice in PDF format?
A universal format that's easy to archive, share, or print
Official proof for expense reports, audits, and reimbursements
Required in case of tax inspections or accounting obligations
Ensures full traceability of business expenses
Steps to download your Airbnb invoice PDF
To retrieve your Airbnb invoice in PDF format, follow these steps:
Log in to your Airbnb account from a browser.
Go to "Trips" and select the relevant reservation.
Click on "View receipt" or "View invoice".
Scroll to the bottom and click "Download PDF version".
The document will be saved automatically on your device.
Note: Airbnb does not attach the PDF invoice to the confirmation email. You must access it through your account.
Getting a VAT invoice
If you’ve entered a VAT number in your Airbnb profile:
Airbnb will generate an invoice with VAT details if applicable
Some reservations allow you to view and download a "VAT invoice"
This version is also available in PDF format
See the Airbnb Help Center – Receipts and invoices for more information.
Can you use an Airbnb invoice for business reimbursement?
Yes, as long as:
The trip was part of a professional assignment
The name of the traveler or company is on the invoice
The payment method complies with your company’s policy
The PDF invoice is submitted to your finance team on time
PDF invoices are available in your business dashboard
You can export grouped invoices or reports in CSV or PDF format
Some features allow you to automate storage and sharing with finance teams
How to integrate your Airbnb PDF invoice into accounting tools
Best practices include:
Rename your file (e.g., Airbnb_Paris_March2025.pdf)
Store it in a folder dedicated to business accommodations
Upload it to your ERP, expense reporting software, or travel management platform
Keep it for 10 years as required by French tax law
What if your host doesn’t issue invoices?
Not all Airbnb hosts are professional. If you don’t see the "invoice" option:
Use the Airbnb payment receipt as supporting documentation
Add a note explaining the context of the booking
Optionally, request a signed proof of payment from the host
Fairjungle tip: whenever possible, choose professional hosts or registered businesses, especially for corporate travel.
Conclusion
Downloading an Airbnb invoice PDF is essential to justify accommodation expenses, whether personal or professional. With this guide, you now know how to retrieve, review, and use it effectively in your internal processes. For more streamlined travel and expense management, consider integrating your Airbnb bookings into a centralized solution like Fairjungle.
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